While many people think of shredding documents as a way to defend themselves against identity theft, businesses need to shred documents for two reasons. One, of course, is to protect themselves and their clients against potential theft. The other is to remain on the right side of the law themselves. Failing to properly destroy information can leave your business at risk for more than just theft; it can result in costly fines and ruinous damage to your business’ reputation.
In Canada, the letter of the law states that businesses that collect information from their clients for the purpose of commercial venture are held responsible for this data. The Personal Information Protection and Electronic Documents Act (PIPEDA) affects how your business can collect, store, and disposes of this information. Its ratification was prompted by the shocking increase of commercial data breaches threatening individuals’ privacies, and its laws aim to protect consumers by setting in place monetary penalties for any business that fails to properly protect their clients’ information.
Failing to comply to PIPEDA, by consciously or accidentally exposing clients’ information to criminals, can incur hefty fines. If convicted of non-compliance, your business can be looking at a fine of $100,000. The law also states your business has to notify your clients of the nature of the breach and the steps you plan to take to rectify it.
Setting up proper security around the records you keep is much easier than facing a grand in fines and an embarrassing blow to your reputation. Successful, compliance-minded businesses before you have included the document destruction services to avoid such a fate. By ensuring all paper and digital files are completely destroyed, your business can prove it has taken adequate steps to protect your clients’ data by following PIPEDA.
To ensure the document destruction service you choose can reach PIPEDA’s standards, be sure to select a company that is a part of the National Association for Information Destruction (NAID). As a member, they keep abreast of all current and up-coming strategies to combat identity theft and data breaches. Absolute Destruction is a member of NAID, and through their membership they’ve learned an efficient and secure process that will completely destroy your data. The commercial shredding services from Absolute Destruction will ensure that not a single account number or contact detail can be retrieved after their shredding commences, and upon receiving their guarantee of destruction, you can be sure you business won’t worry about non-compliance errors.
In the end, whether or not your business follows the law is up to you. You can either protect the sensitive data that your business collects or not, but if you don’t, you will face significant consequences. Collecting, storing, and disposing of client information is a huge responsibility, and it shouldn’t be taken lightly. If you’re ready to be on the right side of the law, hire commercial shredding services sooner rather than later.2015-06-29