Data shredding services have been serving both residential and commercial clients within Houston area for a long time now. The shredding services provides the highest quality services but still maintains an outstanding ethical practice. Whether you are looking to shred a large purge of stored documents or just a routine task we will gladly help you out. The shredding companies help establish a customized document and recycling plan that fits their specific need without interfering with their day to day operations.
What documents need to be shredded?
There are various documents that companies opt to keep for a certain period of time which includes personnel records, tax records and so on. That said, there are also other documents that needs to be kept permanently such as press releases, board materials and intellectual property information.Companies might set their own regulations regarding which documents should be kept and which ones should be destroyed. Documents that needs to be kept for a long time should include those with account numbers, social security number, customers name and medical information. The only time such documents can be destroyed is when they are subject to a legal action or an official investigation.
Documents that are subject to destruction after a required holding period include bank account numbers and information, social security number, loan information, medical records and sales information.
Why old documents should not be withheld.
Documents that have sensitive information presents a huge threat to an organization or business if they are not destroyed. Even after discarding the documents could still find its way into the wrong hands and used for malicious and criminal related activities. To avoid such incidences from happening there need to be a document destruction and retention policy that informs all employees on the documents that should be retained and those that should be destroyed. By instituting scheduling document purges at regular intervals, businesses can ensure that they comply with all laws applicable in the documentation.
Shredding services and identity theft.
Identity theft has been a major problem in Houston as well as many states across the nation. It often costs thousands to millions of dollars to rectify situations caused by identity theft. Given that companies’ information is important to thieves, it’s vital to have a shredding service that will prevent identity theft. A document shredding service will begin by collecting documents with sensitive customers name, social security, account number, name and addresses. Making regular appointments for document destruction will ensure proper disposal of business confidential documents.
On-site and off-site shredding services.
Document shredding in Houston can either be done on site or off-site and this mostly applies to mobile shredding services. Some of the common features common to mobile shredding includes an on-site service performed at your location, parking lot, drive way or dock area.On-site service should include a witness to the document destruction and should maintain a certain control of the documents.Off-site shredding services is conducted in a secure facility with closed-circuit cameras and a convenient pickup of documents on a one-time or recurring schedule. The good thing about off-site shredding is the fact that it’s not affected by poor-weather, noise ordinances or a packing facility.2015-11-23
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